Develop Workplace Policy and Procedures For Sustainability Essay.

Develop Workplace Policy and Procedures For Sustainability Essay.

 

Assessment Submission Sheet
Course	BSB61015  Advanced Diploma of Leadership and Management
Unit Code	BSBSUS501 Develop Workplace Policy and Procedures for Sustainability
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Assessor Use Only
Assessment Items		Result
Task 1	Case Study
Task 2	Presentation
Task 3	Report
Final Result for this unit

 

Student Declaration:  I declare that I have been assessed in this unit, and I have been advised of my result.  I am also aware of my appeal rights.		Assessor Declaration:  I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback
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Assessor’s Final Comments

 

Assessment Task 1

Instruction for the student

This is an individual assessment. You are required to demonstrate the skills required to review and develop policies. If you need help understanding any questions, ask your assessor to explain.

 

To be deemed competent you will need to successfully demonstrate the following:

You must submit:

• three policy option summaries

an interim report that includes:

• an outline of the environmental and sustainability legislation that applies to Tiny Opera Company
• an explanation of how you developed a sustainability policy that reflects Tiny Opera Company’s commitment to sustainability
• strategies for promoting awareness of the sustainability policy
• strategies for maximising the impact of the policy (training, marketing, stakeholder engagement)
• final version of the sustainability policy.

 

 

You have been hired as the new environment officer at Tiny Opera Company. You will need to review the Tiny Opera Company case study including their sustainability policy. You need to determine the shortfalls between the sustainability approach and the practices required of Tiny Opera Company and develop the sustainability policy to reflect those requirements.

 

You will need to present draft policy documents to the Business Manager (your assessor) to agree on the final policy document.

 

Procedure

Review the case study information provided and determine all legislative and regulatory documents that describe compliance requirements for this company.

 

Research best practice models used by theatres and performance spaces.

 

Develop three options for the direction and focus of the policy and consider the likely effectiveness, timeframe and cost of implementing the option. Write summaries of each option to present in your consultation with the Business Manager (your assessor).Develop Workplace Policy and Procedures For Sustainability Essay.

 

Meet with the Business Manager (your assessor) to consult on the policy options and decide on the preferred option.

 

Draft a sustainability policy for Tiny Opera Company based on your research, the company information provided and your consultation session. Ensure that you:

• specify the scope of the policy (who it applies to, relevant standards and legislation)
• outline Tiny Opera Company’s commitment to the policy
• address areas of sustainability that Tiny Opera Company specifically wants to focus on.

 

Meet with Business Manager (your assessor) to discuss:

• typical barriers to sustainability policy implementation and possible strategies to address barriers
• the process you are taking to develop the policy
• the draft policy and gain approval for your draft.

 

Update your draft policy according to agreements that you made in consultation with the Business Manager.

 

Collate your research into legislation and best practice models and the sustainability policy you have developed into an interim report that includes:

• an outline of the environmental and sustainability legislation that applies to Tiny Opera Company
• an explanation of how you developed a sustainability policy that reflects Tiny Opera Company’s commitment to sustainability
• strategies for promoting awareness of the sustainability policy
• strategies for maximising the impact of the policy (training, marketing, stakeholder engagement).

Develop Workplace Policy and Procedures For Sustainability Essay.

Submit the report, and the final version of the sustainability policy, to your assessor. Ensure you keep copies for your records.

 

Please answer Task 1 here.

 

Case study – Tiny opera Company

 

The history of the Tiny Opera Company

Tiny Opera Company operates in a rural NSW town. Colleen Starr started the company after moving to the small town from Sydney in the late 1970s. Colleen wanted to bring the wonder and entertainment of theatre-based performances to rural NSW. Her vision was to create a regional theatre that emulated the Sydney Opera House; making theatre both accessible and valued in her town and the surrounding community. Stella’s idea and passion was shared by a wealthy landowner in the area who donated $2.3 million to support the purchase of a venue and the ongoing operation of the theatre. $1.3 million of this was invested in a trust which has been added to over the years that Tiny Opera Company has generated a profit.

Develop Workplace Policy and Procedures For Sustainability Essay.

Colleen Starr bought an old town hall that had been built in the early 1900s. The hall is listed on the State Heritage Register in NSW. Basic interior renovations were carried out to the stage, three dressing rooms, kitchen, break room, meeting room, food counter and ticketing booth including:

• painting internal walls
• installing wall-mounted radiators throughout the theatres, dressing rooms and break room
• installing a dishwasher and oven in the kitchen
• installing a wood heater in the meeting room.

 

Tiny Opera Company has staged regular performances in the theatre from the 1970s onwards.

Ten years ago, the Tiny Opera Company built a small office building to serve the growing number full time staff.

 

Tiny Opera Company today

The staff at Tiny Opera company currently include:

• Stage Manager (part-time)
• Director of Programming
• Resident Designer (funded by a grant for three years)
• Business Manager
• Marketing Communications Manager (part-time)
• Project Officers x 3 (part-time)
• Customer Service Representatives x 2 (part-time).

 

This year, the Tiny Opera Company has added a position for a new environment officer. You have been hired as the new environment officer at Tiny Opera Company after responding to the following job advertisement.

 

Sustainability project officer position

Tiny Opera Company is taking a new direction to become a leading practitioner of sustainable practices in the performing arts industry. As part of this direction, Tiny Opera Company has created an exciting new position for a sustainability project officer. You will be motivated, enthusiastic about sustainability and ready to bring an innovative approach to Tiny Opera Company practices.

 

You will work within our small team at Tiny Opera to review work practices, especially the use of costume, props, lighting and facilities, as well as communications, and equal employment opportunity practices. You will be required to develop best practice models to increase sustainability practices across the organisation. This may involve training and educating staff through professional development, company newsletters and other similar approaches.

 

We are looking for a highly skilled individual capable of reviewing technical documents and legislation in order to develop plain language policy, internal memos and external publicity materials.

 

The project officer is also required to develop materials to inform and educate audiences about Tiny Opera Company’s sustainable activities and encourage participation in activities and practices that lead to better environmental outcomes.

Develop Workplace Policy and Procedures For Sustainability Essay.

You are inducted by Nic Tan, the Business Manager of Tiny Opera Company, who gives you an overview of how the company wants to approach sustainability.

 

In the last six months, Tiny Opera Company has been focusing on becoming a more sustainable operation. Nic Tan has reviewed some of the organisation’s operations and has observed that resource use in the theatre is not aligned with sustainable work practices being promoted at Tiny Opera Company.

 

Nic realises that this is at least partly due to the policy and procedure documents not reflecting industry requirements or reflecting Tiny Opera Company’s aim to increase sustainability across its operations. Nic wants you to update the sustainability policy to specifically reflect the sustainability aims of the business. Nic wants to focus on the following areas:

• minimising resource use
• using resources more efficiently
• reducing toxic material and hazardous chemical use
• employing life cycle management approaches
• implementing a sustainability continuous improvement strategy.

 

Nic Tan also mentions that they need something in the policy that talks about measuring resource use and reviewing resource records periodically because that’s the main way that Tiny Opera Company will be monitoring their progress towards minimising resource use.

Develop Workplace Policy and Procedures For Sustainability Essay.

Tiny Opera Company has made an effort to improve sustainability by pursuing some new sustainability initiatives:

programming of all reverse-cycle air conditioners in the office to automatically switch off at 4.45 pm every day:

• currently air-conditioners are manually switched off
• it is the responsibility of the last staff member leaving each day to turn them all off – this is rarely done, and most commonly all air-conditioners are left running 24 hours per day.
• better sorting of recyclable paper from general rubbish
• using low VOC (volatile organic compound) paint when painting sets for performances to protect the health and safety of workers.

 

Tiny Opera Sustainability Policy

Tiny Opera has a commitment to minimising environmental impact by: l  using resources wisely l  encouraging visitors to consider sustainability l  focusing on appropriate management principles.   We seek to improve social, economic, cultural and environmental benefits in our decision-making.

 

Nic Tan provides you with the budget for the previous few years as well as projections for next year. Nic points out that the marketing budget has already been increased to allow for marketing the new Tiny Opera Company sustainability initiatives. Nic Tan envisages that you will create sustainability policy options that fit within amount that is currently being generated as profit. Nic Tan points out that there is quite a fluctuation in the amount of profit generated, so you should use it as a rough guide. ‘Who knows’, says Nic Tan, ‘with an innovative sustainability plan, maybe you’ll even be able to generate some additional income by bringing bigger audiences to the Tiny Opera Company in support of our new, sustainable direction’.

 

Sustainability is a long-term goal at Tiny Opera Company, but Nic would like to see a couple of actions implemented within the next 12 months.

 

Tiny Opera Company
	2 years ago	Last year	This year	Next year (projected)
	$	$	$	$
Income
Sales of goods and services	111,500	117,750	112,000	115,000
Venue hire	25,600	24,300	24,700	24,000
Grants	35,000	70,000	85,000	80,000
Philanthropy	75,500	74,750	72,000	72,000
Fundraising	3,300	6,500	5,800	4,500
Corporate partners	70,000	87,000	85,000	80,000
Investing activities	65,400	68,000	72,300	73,300
Total income	386,300	448,300	456,800	448,800
Expenses
Wages and salaries	275,000	303,000	358,000	358,000
Utilities	7,672	8,472	8,672	8,800
Maintenance	1,825	869	765	1,000
Accounting expenses	1,500	1,500	1,750	1,750
Marketing	4,270	4,320	5,245	8,200
Performance costs	58,000	47,700	53,670	55,000
Miscellaneous	2,500	3,200	1,275	2,000
Total expenses	350,767	369,061	429,377	434,750
Profit/loss	35,533	79,239	27,423	14,050

 

 

 

 

 

 

 

Assessment Task 2

Instruction for the student

This is an individual assessment. Using the Sydney Opera House corporate documents as well as additional information provided, you will develop an implementation plan and monitoring strategy to achieve targets.

For this assessment you will also communicate sustainability requirements to Sydney Opera House employees (other learners acting as employees) by developing a training session.

For this assessment task, you will review corporate information available from the Sydney Opera House and use the targets provided to develop an implementation plan and monitoring strategy to meet those targets.Develop Workplace Policy and Procedures For Sustainability Essay.

Then, using your implementation plan, the Sydney Opera House Environmental Sustainability Policy, and other Sydney Opera House documentation, develop a 10–15 minute presentation or training session to deliver to internal employees of the Sydney Opera House. You should outline the sustainability policy and what it means to Opera House staff. As part of this presentation, you must describe how the revised processes will be implemented and managed.Develop Workplace Policy and Procedures For Sustainability Essay.

You will need to promote the policy and its expected outcomes and explain how the outcomes affect key stakeholders.

You will also need to assign and outline responsibilities for using recording systems to track sustainability improvements.

If you need help understanding any questions, ask your assessor to explain.

 

To be deemed competent you will need to successfully demonstrate the following:

You must:

• submit an implementation plan
• submit a monitoring strategy
• submit a short procedure
• deliver a presentation/training session to employees (other learners acting as employees)
• address comments and questions from employees (other learners acting as employees)
• submit notes, PowerPoint presentation slides, handouts and any other materials used to support the presentation
• collect feedback from audience members (other learners acting as employees).

 

 

Procedure

Part A

You will develop an implementation plan and monitoring strategy to meet Sydney Opera House targets provided.

 

Review the Sydney Opera House vision, mission, goals and policies, especially the Environmental Sustainability Policy. These documents are available from the Corporate Information page at: <

 

Complete a sustainability implementation plan (using the template provided in Appendix 2) to implement the Sydney Opera House sustainability policy and meet the sustainability targets set out in Appendix 1.

Develop Workplace Policy and Procedures For Sustainability Essay.

In the implementation plan, include:

• two or more actions for each target (listed in Appendix 1)
• at least one action that involves staff training
• at least one action that involves communication to staff through a presentation.

 

Develop a monitoring strategy (using the template provided in Appendix 3) for meeting the targets that includes:

• key outcomes expected for each action and person
• metrics/key performance indicators for each action
• a method of gathering and recording data on sustainability performance.

 

Arrange a meeting with your assessor to explain the actions you’ve chosen and gain approval for actions from your assessor. You and your assessor will also need to discuss and agree upon a method of recording audience feedback to your presentation or training delivered in Part B of this task.

Develop Workplace Policy and Procedures For Sustainability Essay.

Submit the implementation plan and monitoring strategy to your assessor. Ensure you keep copies for your records. You will need to refer to this implementation plan in Part B of this task as well as in Assessment Task 3.

 

Part B

Using your implementation plan, you will develop a presentation or training session for Sydney Opera House employees. Your aim is to use the presentation or training to improve resource efficiency at the Sydney Opera House.

 

Using your implementation plan, choose to either design and deliver a presentation (according to the action that involves communication to staff through a presentation) or a training session (according to the action that involves staff training) to Sydney Opera House staff.

Develop Workplace Policy and Procedures For Sustainability Essay.

Review the organisational structure (see Appendix 4) to determine the appropriate audience for the presentation or training session.

 

Develop a 10–15 minute presentation or training session in accordance with your implementation plan.

 

Design the presentation or training to improve resource efficiency in some area (e.g. how to use new waste systems in the cafe) and include a short procedure to help achieve targets in the implementation plan.

 

During either your presentation or training you will need to include:

• a brief description of the Sydney Opera House Environmental Sustainability Policy and its expected outcomes for stakeholder groups (you can access the Environmental Sustainability Policy from <http://www.sydneyoperahouse. com/environment/greening_the_house.aspx>)
• an outline of Sydney Opera House systems and procedures that relate to sustainability information for staff as to what their responsibilities are, what activities they are to carry out and what outcomes are expected
• additional time (5–10 minutes) for questions and comments from staff.

Distribute feedback questionnaires (using the template provided in Appendix 5) and collect these at the completion of your presentation/training. Ensure you keep copies of questionnaires or other form of measuring audience feedback for use in Assessment Task 3.

 

Please answer Task 2 here.

 

Develop Workplace Policy and Procedures For Sustainability Essay.

Appendix 1 – Sustainability targets

Objective: Reduce energy use

Reduce electricity use by 2% per annum (using FY06/07 as initial benchmark).

Reduce gas use by 4% per annum (using FY06/07 as initial benchmark).

Objective: Embed environmental sustainability in everything we do

Reduce landfill waste and increase reuse and recycling.

Reduce the use of toxic or environmentally harmful products and materials.

Reduce water use by 2% per annum (using FY06/07 as initial benchmark).

Objective: Engage and inspire

Engage staff in supporting sustainability targets.

Present information and training to employees in plain English.

Inspire audiences to consider sustainability in their everyday choices.

Objective: Keep accurate records

Record resource use on a monthly basis.

 

Appendix 2 – Implementation plan

Implementation Plan
Objectives

 

Action Required	Associated target	Resources	Timeline	Accountability

 

Appendix 3 – Monitoring strategy

Description of objective/outcome/ activity/task	Person responsible	Metric/key performance indicator	Baseline (previous year’s performance)	Target	Data collection methods

 

Appendix 4 – Organisational structure

 

 

 

Appendix 5 – Presentation feedback

Presentation feedback
Name: Job role (where relevant):
Questions:	Yes		No
Did this presentation give you a better understanding of the sustainability policy at the Sydney Opera House?
Did you find the presentation/training engaging?
Do you know more about reducing resource use (such as water, gas, electricity, etc.) because of this presentation/training session?
Rate how well the following topics were covered during the presentation between 1 (not at all) and 5 (very well)
Responsibilities for sustainability tasks and activities at the Sydney Opera House
Resource efficiency
The key outcomes expected of the Sydney Opera House sustainability policy
Write a short answer in response to the following questions.
How will you apply what you learned in this presentation to your job role at the Sydney Opera House?
Write a summary of what this presentation/training was about.
Do you think this presentation would suit a wide range of audiences with different levels of understanding about sustainability? Why/why not?
If you had concerns about the presentation/training, did the presenter help to allay your concerns?

 

Assessment Task 3

Instruction for the student

This is an individual assessment. For this assessment you are required to demonstrate the skills required to review the success or otherwise of the implementation of actions from your plan in Assessment Task 2. You will need to evaluate records to identify trends and determine the efficacy of policy and procedures. You will need to recommend changes to policy where performance improvement is required.Develop Workplace Policy and Procedures For Sustainability Essay.

 

You are required to complete a review of the implementation of resource efficiency activities developed in Task 2.

 

As part of the review process you are undertaking, you need to ensure that you:

• monitor and review records of implementation (provided to you by your assessor), and identify trends or apparent areas requiring ongoing action
• document the outcomes of the implementation strategy and evaluate the success or otherwise of the policy and sustainability management
• review audience feedback to your presentation/training from Assessment Task 2
• recommend modifications to the policy and management of sustainability.

Develop Workplace Policy and Procedures For Sustainability Essay.

To be deemed competent you will need to successfully demonstrate the following:

• You must submit a written report.

 

 

Procedure

Review the reports that document resource use at the Sydney Opera House (provided by your assessor). Note that there are four spreadsheets available in the document provided. You can navigate between the records by selecting the tabs at the bottom of this Excel document.

 

Review the Sydney Opera House Environmental Sustainability Policy, Environmental Sustainability Plan, and other Sydney Opera House corporate information and policy documents at:

 

Review the audience fDevelop Workplace Policy and Procedures For Sustainability Essay.eedback from Task 2.

 

Review the resource efficiency targets provided in Assessment Task 2 and the related actions you created for each target in your implementation plan. For the purposes of this assessment, assume that the actions you developed were implemented in FY 06/07 at the Sydney Opera House.

Develop Workplace Policy and Procedures For Sustainability Essay.

Using the data provided (in the spreadsheets given to you by your assessor) and the corporate information available to you, develop a written report that includes:

• graphs or charts that could describe or summarise progress towards established targets
• an evaluation of the graphs or charts to identify trends in data and analyse data targets identified in Task 2
• a description of the success and/or shortfalls of the implementation of sustainability and communication targets based on trends in resource use; audience feedback from Task 2; a description of trends that may require remedial action; include a plan that describes how these areas can be continuously improved in the future; a review of Sydney Opera House policies’ coverage of measuring and analysing resource consumption to determine how the recording of resource consumption is currently addressed in policy; recommendations for improvements to policy, communication and management of sustainability based on data taken from analysis of records.

Introduction:
This assignment is done in order to develop the sustainability policy of the organization. It discusses about the whole process of development of the sustainability policy after assessing the already existing policy of the organization. This assignment helps the learner to learn about the different communication martods that can be used to communicate the sustainable policy to all the stakeholders and also provides the idea about the implementation nad review of the sustainable policy.

Part 1: Develop Workplace Sustainability Policy
Task 1:

Review of organization’s current position:

Management commitment: As far as the management of the company is considered, it focuses on maintaining the sustainability in the organization by its processes. It regularly checks for all the activities of the organization that directly or indirectly affecting the environment.(Ali, 2013)

Planning and communication processes:The management of the company regularly focuses on developing the plan for the sustainability policy. The company formulates a different department in order to assesses all the activities that affect the environment and then ask that department to plan for the policies that are sustainable in nature and that helps the organization to conduct the activities in the mast sustainable way.

Waste management: Waste management is referred as the activities that needs to be conducted by the organization in order to manage the waste produce by its processes. The organization discussed in this report is manufacturing firm that produces lot of waste that needs to be managed carefully. The solid waste of the factory is accumulated and dumped in a big hole dug behind the factory side that waste gets converted into composed material and decomposed into soil. The water waste has no management policy in the company. It flows down to the area from the sewage system made.(Barr, 2016)

Air emission management: The polluted air that has been emitted from the factory site alos get mixed with the atmosphere and there is no management for it. As discussed that the organization is a manufacturing firm so many chemicals has been used by the labors at the factory site. Company has the policy to provide safety to the labors with the help of safety materials, guards and after accident services at the factory site. As many waste products release from the factory thus it made the vicinity of the organization very harmful because the atmosphere near the organization get affected by the harmful effect of the waste generated. This alos ruin the visual impact of the company.Develop Workplace Policy and Procedures For Sustainability Essay.

BSBSUS501 Develop workplace policy and procedures for sustainabilityScope of sustainability policy:

Natural balance is very important for the nature. In recent times, it has been observed that the human activities are ruining this balance of nature on earth. In the organizational context, sustainability can be defined as the processes that needs to be conducted in order to reduce the production of all sorts of waste such as solid, liquid or gas and reduction in the use of energy that cannot be renewed.(Ehp.qld.gov.au, 2017)The organizations have to use the renewable sources of energy in order to implement the sustainable policy. Sustainability is directly linked with the environmental issues. The first is the ecological sustainability that is related to the limited availability of the non-renewable sources on earth. Next is the financial sustainability that deals with the distribution of wealth. Last one is the societal sustainability that deals with the facilitates provided to the society related to sanitation, housing etc.Develop Workplace Policy and Procedures For Sustainability Essay.

That major Act in Australia that is related to the Environment sustainability is The Environment Protection Biodiversity Conservation Act 1999. This Act provides the legal consideration that needs to be assessed in terms of maintaining the sustainability in the environment or the protect the nature. This helps in maintaining the ecological balance on earth. Another important Act that focuses on maintaining the sustainability is The Corporations Act 2001. According to this Act, every company has to mention the breach of the environment policy in the annual reports. Some of the other Act that are alos considered for sustainability by the organization are Environment Protection Act 1981, Hazardous Waste Act 1989 and Ozone Protection and Synthetic Gas Management Act 1989.Develop Workplace Policy and Procedures For Sustainability Essay.

After assessing the whole data and the information, there is a requirement to communicate all this to the stakeholders before development of the new sustainable policy. The new sustainable policy can only be made after discussing everything with the stakeholders as it is very important to consider the views of the stakeholders in the development of the new policy. The strategies that can be used to explain the information to the stakeholders involve many methods. Employees are the stakeholders that can be informed with the method of induction sessions. This helps the new employees of the company to kano about its sustainability policy. Intranet is another medium that can be used to inform all the people about the changes and the sustainability policy drawbacks. Communicating the information regarding the sustainability policy and the new of development of the new sustainability policy can make the stakeholders aware of their part and involvement in the development process of the new sustainability policy. This made them realize that they have to contribute in the process by sharing their views.Develop Workplace Policy and Procedures For Sustainability Essay.

Summary:

The first thing that needs to be done in order to make the sustainability policy is to define its scope in the organization.

Before developing the sustainability policy, it is alos necessary to assess the already existing sustainability policy of the organocation so that the weak points of the policy can be acknowledged and the changes can be made accordingly.(Hope and Player, 2012)

After assessing the existing policy, it is required to identify the stakeholders and involve their views ion the process of developing the new sustainability policy.

The policy should be drafted that involve all the strategies as well as the methods of communication that helps in raising the awareness regarding sustainability in the organization.

The drafted policy needs to communicated to all the stakeholders before its implementation.

Task 2:
SUSTIANABILITY POLICY:
Vision statement: We as a manufacturing company intend to provide the best quality product to the customers and alos focus on maintaining the sustainability of the environment by making our work processes improved in terms of the ecological, and social sustainability.

Goals and objectives:

Goal 1:

In terms of energy reduction, the company will focus on reducing the use of any type of energy and tries to use the energy from the renewable sources

Objective 1: All the equipment that use energy should be purchased with the rating by Energy Star Program

Objective 2: At the end of the day in office and in factory, all the lights and the devices that consume energy should be switched off. An employee will be given with the responsibility to re check all the switches

Objective 3: The company will focus on keeping the records of the energy use in the office and the factory and then strategies will be made to reduce the energy use at the area that has been detected with high energy usage.Develop Workplace Policy and Procedures For Sustainability Essay.

Goal 2:

With the focus on managing the waste, the company will make efforts in reducing the amount of the waste produced by the factory and the at the office site

Objective 1: the company will track the amount of waste produced and then will reduce the amount of waste by 20% each year.

Objective 2: Consumption of hazardous material should be reduced to 15%

Objective 3: Solid and liquid waste should be collected and composed with different methods.

Statements of commitment:

1.The company is committed to establish and improving the culture of the sustainability in the environment of the organization to balance the ecological and the societal environment on earth.

2.The company is committed to track and keep the records of the sustainability and improving the level of sustainability by implementing new and improved policy into the organization.

Signature of CEO

Signature of BOD

Date

Part 2: Communicate Workplace Sustainability Policy
Task 1:

After formation of development of the sustainability policy, it is important to communicate this policy to all the employees and the people working in the organization so that they can follow the guidelines given in the policy or suggest some ways to achieve the sustainability goals. Different communication methods can be used to communicate the sustainability policy plan to the people such as:

Internal Newsletters: The internal newsletter of the organization is the very effective method to communicate the sustainable policies to the stakeholders. A special issue can be released by the organization that is exclusively for the sustainability. To make this paper more effective, the message from CEO can be involved in the paper that makes it more authoritative regarding the implementation of the strategies for sustainability in the organization.(Mancebo, 2013)

Posters and notices: Another promotional strategy that can be used to communicate about the sustainable policy all over the office and the organization is making and sticking posters and notices all around the office. The posters and notices on the walls of the office act as the constant reminder for implementing the strategies of sustainability. This also helps in encouraging the people to know about the sustainability objectives and conduct the activities that can lead to sustainability of the environment. Including charts and graphs in the posters alos helps in delivering the current situation of sustainability and the gap between the current situation and the situation to be achieved accelerate the efforts of the people.Develop Workplace Policy and Procedures For Sustainability Essay.

Meetings: Meetings are the medium that helps to conduct the two-way communication between the employees and the employer. This method is used to deliver the full-fledged information about the sustainability plan and the targets to be achieved in order to attain the sustainability objective mentioned in the sustainability policy of the company. It is a very good medium to explain about the expected outcomes from the employee and explain the strategies to the particular department people that needs to be implemented in their department.

Logo or mascot: Creating a logo and a mascot helps in developing the brand image of the company as sustainable. This is used to make the people aware of the implementation of the sustainability procedures in the process by the company. It increases the brand name of the company and makes it popular among the customers. It can alos act as the marketing strategy for the company.(Nye and Mulvaney, 2016)

Measuring the impact of communication plan:

The impact of the communication plan can be measured by following ways:

1.Tracking of the sustainability processes:

2.Keeping the records

3.Matching the current situation with the expected outcomes.

4.Observing the employees

A logo has been made for the company named as GREEN COMPANY. This logo has been pasted all over the walls of the company and alos below the actual logo of the brand name of the company.

BSBSUS501 Develop workplace policy and procedures for sustainability

Part 3: Implement Workplace Sustainability Plan
Task 1:

To implement the sustainability plan in the organization, the company needs to develop the procedure or the guidelines that need to be followed by the employees in order to implement the sustainability plan. This procedure act as the framework to assist the employees and the other stakeholders of the company to achieve the objectives that has been created under the sustainability plan of the company. Communication of the sustainability plan make the people aware about the implementation of the sustainability procedure but it does not allow them to know about their responsibilities to contribute in the plan for sustainability. Therefore, a full procedure needs to be developed that let the people know about their responsibilities and their part so that they can make their contribution in achieving the sustainability objectives in the organization.(Robinson, 2012)Develop Workplace Policy and Procedures For Sustainability Essay.

Development of procedure

To develop the procedure, it is very important to identify the stakeholders that needs to be involved in following the procedure. Development of the procedure require several information such as compliance guidelines, the employee’s views, the condition of the department etc. The procedure should involve the strategies, the key stakeholder that need to implement the strategy, the target and the responsibility:

Strategy

Target

Compliance

Stakeholder responsible

Reduction of energy used

Decrease in the use of energy by 15% till December 2017

National Greenhouse and Energy Reporting Act

All the employees who use the facilities of the organization that consumes energy.

Green purchasing

Try to purchase the equipment that are sustainable and green in nature. Around 65% of the equipment should be green.

–

All the employees working under purchase department of the company.

Waste reduction

Try to reduce the production of waste by 50%

Policy of the organization

All the employees of the organization

The communication process that has been used to communicate the above developed procedure is posters. Posters have been made regarding the strategies that needs to be implemented in order to achieve the sustainability objectives.(Siew, 2014)The posters and notices on the walls of the office act as the constant reminder for implementing the strategies of sustainability. This also helps in encouraging the people to know about the sustainability objectives and conduct the activities that can lead to sustainability of the environment. Including charts and graphs in the posters alos helps in delivering the current situation of sustainability and the gap between the current situation and the situation to be achieved accelerate the efforts of the people.Develop Workplace Policy and Procedures For Sustainability Essay.

Task 2:

Strategy: Waste reduction

Steps to reduce paper waste:

1.Use bity the sides of the paper for printing

2.Use electronic mediums for delivering updates rather than paper notes

3.reuse the folders and the envelopes

4.Do not use extra margins on the paper

5.Place recycling box under the desk that should be emptied weekly to select out the paper that can be used again.

Process of implementation:

The process of implementation that has been used to implement the strategy is to stick the note near the photocopier machine and send the mails to every employee and staff f regarding the target to be achieved in order to reduce the paper waste.Develop Workplace Policy and Procedures For Sustainability Essay.

Barriers management:

The barriers that has been faced while implementing the strategy to reduce the paper waste were restriction of the employees to practice such steps, and availability of lots of paper on the desk. These barriers can be overcome by setting the target for every employee or the department for the reduction of paper waste and the policy should be released that approval of stationary department is needed to demand for the blank papers.(Ali, 2013)

Task 3:

The recording system that has been used to track the improvement in the above case is the records of the purchase department for the papers. This record helps in determining the percentage decrease or increase in use of paper by the staff at the office.Develop Workplace Policy and Procedures For Sustainability Essay.

Part 4: Review Workplace Sustainability Policy Implementation
Task 1:

After reviewing the policies of sustainability that has been implemented, it has been analyzed that company has managed to be committed with the statement that has been mentioned in the policy. The company has made several efforts to reduce the energy use and the wastage. The company has alos implemented the strategies to reduce the use of paper in the office so that less waste is generated. After using such strategies, it has been analyzed that the environment of the company has become more sustainable and pollution free and green purchase is the strategy implemented that assist the purchase department to purchase all the equipment that are green in nature.Develop Workplace Policy and Procedures For Sustainability Essay.

Report:

1.Success of policy: After analyzing the situation, it has been identified that the company has stayed committed to the statement of commitment. So, the plan is said to be successful.

2.Areas of further improvement:

a.Outside scenic view

b.Reduction of greenhouse emission

3.Trends that indicate remedial action:

The trends in the company that indicate the remedial action of the people are the decrease in usage of the paper in the company as well as reduction in hazardous chemical usage because of green purchasing.(Barr, 2016)

Reduction in paper use:

Week

Paper usage

1

80%

2

70%

3

60%

4

62%

5

57%

6

59%

7

56%

4.Performance that could be used to promote continuous improvement: Regular check on switching the lights and energy consumed equipment off is the good habit and results in effective outcomes.

5.Key issues still to be addressed by the workplace:

Greenhouse emission

Planting

The report has been communicated with the method of e-mails. Mails have been sent to all the employees to communicate this report so that people can know about the success of the sustainability policy implemented in the organization.

Revised policy:

Objective 1:

To plant the tress to improve the scenic view of the company. 10 plants need to be planted per week department wise in the organization.

Objective 2:

Reduction of greenhouse emission by 25% from the company by 2018.

(Ehp.qld.gov.au, 2017)

Conclusion:
Implementing nad developing the sustainability policy in the organization is very essential. This is because the harmful practices of the organization and the over use of the energy that is not renewable is affecting the environment in very negative way. Development of the sustainable policy helps the organization to maintain the balance on earth nad alos helps in making the internal processes of the organization pollution free.

Referencing:
Books:

1.Ali, M. (2013). Sustainability assessment. [Place of publication not identified]: Academic Press.

2.Barr, S. (2016). Environment and society. London: Routledge.

3.Hope, J. and Player, S. (2012). Beyond performance management. Boston, Mass.: Harvard Business Review 4.ress.

5.Robinson, Z. (2012). Sustainability. Singapore: Marshall Cavendish Editions.

6.Kenny, M. and Meadowcroft, J. (2002). Planning sustainability. London: Routledge.

Journals:

1.Siew, R. (2014). Does sustainability reporting make organisations more sustainable?. ECOS.

2.Nye, M. and Mulvaney, K. (2016). Who is Next? Identifying Communities with the Potential for Increased Implementation of Sustainability Policies and Programs. Sustainability, 8(2), p.182.

3.Mancebo, F. (2013). The Pitfalls of Sustainability Policies: Insights into Plural Sustainabilities. Challenges in Sustainability, 1(1).

Develop Workplace Policy and Procedures For Sustainability Essay.

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